Begin by going to Manage > Virtual Events and click on the blue Run event under your event. This takes you to the Virtual Event studio or backroom. When you create a new virtual event, the status is set to Lobby by default. It should remain in this stage unless you are ready to begin your event.

Starting your event

To start your event, simply click on Start on the top right corner of your screen. Before doing this, it is important to ensure that your live stream is up and running and stable so the audience does not experience any issues with video. Your attendees see your event information and sponsors as soon as you begin the event.

Note: If you begin to notice issues after starting, simply go back to Lobby, fix your issues and hit Start again when you are ready.

Presenting a Pledge Drive

To present a specific level from a Pledge Drive, simply select the campaign from the Playlist and present your desired level.

Pledges can be seen in the Activity section and the total raised during this fundraising piece in the Now Live section. When you are ready to move on to the next level, present it. After presenting all, hit Clear to display the event information and sponsors on the attendee screen.

Presenting a Live Auction

To present a specific item from a Live Auction, simply select the campaign from the Playlist and present your desired item.

Bids can be seen in the Activity section and the highest bidder in the Now Live section. When you are ready to declare a winner, click on the Declare Winner button. This displays fireworks on the attendee screen. Move on to the next item by presenting it or hit Clear to display the event information and sponsors on the attendee screen.

Selling the same auction item to multiple winners

A Sell More button shows up next to the Declare Winner for items with multiple winners. After declaring a winner, you can click on Sell More to sell the same item to other attendees at a particular price.

Presenting the Last Virtual Hero game

To present a specific level from Last Hero, simply select the campaign from the Playlist and present your desired level. To up the ante, move on to the next level. Finally, use the Declare Winner button to announce a winner with fireworks on the attendee screen.

Closing the Silent Auction

To close the silent auction, simply select the campaign from the Playlist and click the Close Auction button. When this happens, fireworks show up on the attendee screen and winners receive an email notification. If winners are present at the event, the items appear in their Pledge Carts. This action cannot be undone.

Ending your event

To end your event, click on End on the top right corner of your screen. Your live stream must end only AFTER ending your event on PayBee. Your attendees are still able to check out their carts and chat after the event ends.

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